While starting your business letter properly is often the biggest determiner of its overall effectiveness, ending it well equally as important.
If you have accompanying materials with your correspondence, then you should reference those enclosures as suggested in the examples below.
● Please find enclosed (for letter)
● Please find attached (for email attachments)
It shows good communication skills and is also a courteous business type gesture to offer future assistance as you close out your letters – such as:
● If you require further information please let us know
● Please do not hesitate to contact us if you need any further assistance
A good close to a business letter can also refer to possible future contact.
● I am looking forward to hearing from you soon
● We are looking forward to meeting you on June 4th in New York
● We would appreciate a reply at your earliest convenience
When closing your business letter, the salutation should match the one chosen for the opening of your business letter.
For the most professional sign of to your properly format a business letter, use blue or black ink.
So now we’ve looked into some of the more in-depth the ways of creating a professional business letter, let’s take a look below at the style of language that is appropriate for creating a business letter and other important considerations.
Use a professional tone.
Casual, or chatty language should be saved for emails to contacts you are familiar with. your printed business letters should be friendly but with a much more professional tone.
Use correct grammar.
Nothing detracts from a business letter more than obvious misspellings or glaring grammatical errors.
Many people have become accustomed to using spellcheck programs to highlight any mistakes, spend the time to proofread important business Communications. When you are taking the time to format and write a professional business letter you need to ensure that it’s properly formed. this includes making sure that all the words are accurately spelled and is legible where relevant.
Make sure your business – or you as an individual, invest in a good reference book and always have someone to cast an eye over your most important business letters for accuracy and readability.
And finally…
Even though it may be that your business culture lens itself more to sending emails rather than business letters, make sure you take the time to communicate with your customers and other clients in a formal and professional way.
Applying these methods will give your readers a well-rounded and respectable view of your company – as an accurately presented business letter will give an impressionable experience for potential clients, and colleagues within your organization, and any others you communicate with.